Automation for
architecture studios.

Architecture and design

Architecture has a very specific pair of leaks. At the top of the funnel, a project enquiry needs a fee proposal, a fee proposal needs the principal, and the principal is on a deadline. So the proposal takes a week, and the client appoints whoever answered properly on day two.

In the middle, once the project is won, senior architects spend hours on coordination: chasing consultants, tracking council requests, compiling documents, writing minutes, following variations. Every one of those hours is an hour not spent designing or winning the next project.

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Where the money leaks

• Fee proposals that take a week of senior attention
• Enquiries that are never followed up at all
• Consultants chased by the architect rather than by a system
• Council requests tracked in an inbox
• Variations done and never billed
• Awards and finished projects that never become findable content

Fee proposals the same day

Enquiry details and project type produce a structured fee proposal: scope by stage, fee mechanics against your own model, inclusions, exclusions and process, assembled from your past proposals. The principal reviews and sends.

A multi day senior task becomes a same day send, which is a competitive position rather than a convenience.

Coordination that chases itself

Consultant engagement tracked per discipline, outstanding items chased and stopped on receipt, council requests and response deadlines monitored, and site meeting minutes turned into decisions and actions.

The architect gets told when a discipline is blocking, rather than discovering it at the next meeting.

Variations and portfolio

Scope changes captured with their fee impact flagged and client sign off chased, because unbilled variation work is the quietest loss in the studio.

On the other side, every completed project and every award becomes a case study and a set of content the same week it lands, rather than a year later or never.

Where we would start

The fee proposal, in almost every studio. It is the highest value hour in the business, it is the bottleneck the principal feels most, and turnaround is directly visible in win rate rather than in a productivity estimate.

Consultant and council tracking is the natural second build, because by then the project data already exists in a structured form. Variation capture rides along with it, and often pays for the whole engagement on its own.

Portfolio and content automation comes last. It compounds well but it compounds slowly, and a first build should show a result inside the current project cycle.

Common questions

Every project is different.

The design is. The proposal structure, the stage split, the fee mechanics and the process explanation are not, and that is the part consuming the week.

We are multidisciplinary.

Then the cross sell between disciplines is usually the largest unsystematised opportunity in the studio, and a good place to go after the proposal build.

Will it match how we quote?

It is built from your fee table and validated against proposals you have already sent, to the dollar, before it goes anywhere near a client.